Privacy Policy

Privacy Policy for 540 Billing Solutions

Effective Date: April 3rd, 2026

540 Billing Solutions (“Company,” “we,” “our,” or “us”) operates the website 540billingsolutions.com. We are committed to protecting your privacy and safeguarding any personal or sensitive information you provide.

This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website.

1. Information We Collect

We may collect the following types of information:

Personal Information

Name
Email address
Phone number
Business/practice name
Any information you submit through contact forms or communications

Non-Personal Information

IP address
Browser type
Device information
Pages visited and time spent on the website

Protected Health Information (PHI)

We do not collect PHI through our website forms. Any PHI is handled securely and in compliance with HIPAA through separate secure systems and agreements.

2. How We Use Your Information

We use collected information to:

Respond to inquiries and provide customer support
Deliver and improve our services
Communicate with you about services or updates
Maintain website functionality and security
Comply with legal obligations

3. Sharing of Information

We do not sell, rent, or trade your personal information.

We may share information with:

Trusted third-party service providers (e.g., website hosting, email services)
Legal authorities when required by law
Business partners under strict confidentiality agreements

All third parties are required to maintain the confidentiality and security of your information.

4. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect your information.

However, no method of transmission over the internet is 100% secure. We encourage you to avoid submitting sensitive information through unsecured channels.

5. Cookies and Tracking Technologies

Our website may use cookies to:

Enhance user experience
Analyze website traffic
Improve website performance

You can disable cookies through your browser settings, but this may affect website functionality.

6. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies.

7. Your Privacy Rights

Depending on your location, you may have the right to:

Access the personal data we hold about you
Request corrections or updates
Request deletion of your data
Opt out of communications

To exercise these rights, please contact us using the information below.

8. HIPAA Compliance

As a medical billing service provider, 540 Billing Solutions complies with the Health Insurance Portability and Accountability Act (HIPAA). Any handling of Protected Health Information is governed by Business Associate Agreements (BAAs) and secure systems separate from this website.

9. Children’s Privacy

Our website is not intended for children under 13. We do not knowingly collect personal information from children.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

11. Contact Us

If you have questions about this Privacy Policy, please contact us:

540 Billing Solutions
Email: contact@540billingsolutions.com
Phone: 540-216-4198
Address: 1201 Dunes Street, Apt 107, Fredericksburg, VA 22401